Administrative Assistant:
BETHEL’S MISSION: Becoming like Christ and sharing Him with others.
BETHEL’S VISION: To Build a House of Belonging in Christ for All People
BETHEL’S VALUES:
A House of Discipleship: Committed to growing every day in our walk with Jesus through holistic and biblical formation
A House of Prayer: Moving with the Holy Spirit through a posture of prayer
A House of Togetherness: Embracing life together in authentic and intentional community
A House of All Nations and Generations: Celebrating and nurturing the beautiful diversity of our intergenerational and multi-ethnic family
A House of Mission: Committed to reaching out with the love and Good News of Jesus Christ to our communities, to the city and to the world!
SUMMARY OF THIS POSITION:
The position of Administrative Assistant is a key spot in the staffing group at Bethel. The person(s) in this position, in many cases, are the first point of contact with the church. They set the tone for our connection with people and organizations. The person(s) also have the responsibility to take care of many of the daily and weekly tasks which help make Bethel run smoothly. This is a job share position, which means working congenially with another person is key. Tasks and information need to be shared and communicated well, so that the overall work is done professionally, and responsibilities are not overlooked or forgotten.
KEY RESPONSIBILITIES OF THIS POSITION:
Welcome newcomers and church family when they enter the church building
Handle mail, phones, general reception duties as determined by Executive Administrator
Create and print the Worship Guide and Newsletter – post to website
Email out “Life in Bethel” updates and Newsletters
Post church family updates to REALM (i.e. contact information)
Ensure debit machine and photocopier are serviced and have supplies
Oversee registration process for various retreats and events as required
See to the general tidiness of office space including areas around the photocopier, paper cupboard and supply cabinet
Order or purchase office supplies as needed, including Coffee Fellowship supplies
Responsible for rental of church; review rental agreement with Administrator as necessary
Inform Janitor of scheduled events – notify the Janitor and Administrator of all events
Post daily schedule on whiteboard
Maintain list of individuals with keys and fobs; manage distribution
Schedule weekly program for the door security system
Weekly reminder via e-mail and updates to website as required
Update bulletin boards; Oversee volunteers helping during the week
QUALIFICATIONS:
A heart for God displayed in everyday life
Competent computer (Microsoft 365, including MSWord, MSExcel, etc.), organizational and administrative skills
Joy and enthusiasm in serving
Must be a member or be willing to become a member of Bethel Community Church
Acquire a successful Police and Vulnerable sector background check and adhere to all Safe Church Policies of Bethel Community Church
Must be someone who learns new systems and procedures quickly
NOTE: This position is developed as a job share arrangement. Each of the employees is hired to work one half of the 0.6 FTE which the position requires. It is expected that they work two days per week, with no overlap in time, unless asked of them. It is the responsibility of each employee to clearly communicate ongoing projects with the other employee. Days of work and holidays will be negotiated between the two employees, with the Executive Administrator having the final say in cases of dispute. When one is ill or on vacation, the other is expected to fill in for that time. Work time flexibility and a warmly welcoming attitude are key to the position.
ACCOUNTABLE: Reports to the Executive Administrator
Inquires and applications are to be sent to hr@discoverbethel.com
This position will remain open until filled.
When applying, please include both a résumé and a cover letter.